RAMS collection checklist
Build the exact RAMS and site paperwork to collect from a subcontractor for a specific job. Pick the trade, duration and site risks, then copy the list or send the drafted request email.
Who this is for and what it solves
- Site managers and contract administrators onboarding subcontractors
- Health & safety leads standardising RAMS collection across jobs
- Small builders and principal contractors doing paperwork themselves
Every job needs a slightly different RAMS bundle and the last checklist lives in a Word doc somewhere. This builds a job-specific list plus a drafted email to the subcontractor in seconds so nothing gets missed before crews step on site.
Two optional fields personalise the drafted email. Nothing is sent from this page.
Hi there, Ahead of your team starting on this job, please could you send across the following? - Task-specific risk assessment (RA) (Signed, dated and covering the exact scope of works.) - Method statement (MS) (Sequence of works, plant, PPE and control measures.) - Public liability insurance certificate (Minimum £5m for most main contractors. Check the schedule.) - Employers' liability insurance certificate (£10m is the UK market norm. Statutory minimum is £5m.) - COSHH assessments for any hazardous substances - CSCS cards for every operative on site - Site induction confirmation - Toolbox talk records for the works Everything should be site-specific rather than generic. A reply to this email with the documents attached is fine. Shout if anything on the list does not apply and I will confirm. Many thanks, [your name]
How it works
- Step 1Set the job
Pick trade and duration, add the site and start date, flag any high-risk activities.
- Step 2Tick what you have
Work down the generated list. Anything unticked is what you still need to chase.
- Step 3Send it
Copy the drafted email straight to the subcontractor or turn it into a live request in Credbase.
Questions and answers
The checklist is the easy bit. Collecting the paperwork is the job.
Knowing what RAMS to ask for takes a minute. Actually chasing every subcontractor for the right version, storing it against the right job and proving it was current on the day of the works is where it falls apart.
Credbase turns the checklist into a live request per subcontractor, files the returned RAMS to the job and flags anything missing before crews start.
This tool is a plain-English guide for teams handling third-party paperwork. It is not legal, insurance or compliance advice. Confirm specifics with the counterparty or your own adviser before you rely on any output.
Related free tools
- Subcontractor document checklist generator
Answer a few questions about the trade and the job, get the exact document list to request from a subcontractor, plus a request email and a reminder schedule.
- Supplier document checklist
A tidy starter list of the documents most teams should hold for a new supplier. Tick them off, copy or download.
- Expiry reminder calculator
Enter a document expiry date and get sensible reminder dates plus a calendar file you can drop into Outlook or Google.
Related reading
- ChecklistSubcontractor site-readiness checklist (UK construction)
Everything a UK subcontractor needs on file to step onto site, insurance, RAMS, training cards, right-to-work, in one clean checklist.
- Featured guideSubcontractor compliance management: the complete UK guide
Everything UK construction and field-services teams need to keep subcontractors site-ready, insurance, RAMS, training, right to work, in one live record.
- Industry playbookSubcontractor readiness for UK construction teams
A construction-specific playbook for keeping subcontractors site-ready, insurance, RAMS, training cards and pre-start checks, without the paperwork mountain.