PQQ document checklist

Company and legal

• Certificate of incorporation or trading details for sole traders.
• VAT registration certificate, if registered.
• Registered address and trading address confirmation.
• Company structure or ownership summary.
• Two trade references with contact details.

Insurance

• Employers' liability certificate, minimum cover as required by the buyer.
• Public liability certificate with the limit stated on its face.
• Professional indemnity certificate, for design or advisory scope.
• Product, plant or motor cover where relevant to the works.

Health and safety

• Health and safety policy, signed and dated within twelve months.
• Named competent health and safety adviser, internal or retained.
• Two or three RAMS examples for representative work.
• COSHH assessments for substances you use.
• Accident, incident and enforcement history for the last three years.

People and competence

• CSCS card evidence for site operatives.
• Supervisory tickets such as SSSTS or SMSTS.
• Plant and access tickets: IPAF, PASMA, forklift and similar.
• First aid cover appropriate to crew size.
• Right-to-work checks recorded for every worker.

Quality, environment and ethics

• Quality policy or ISO 9001 certificate.
• Environmental policy or ISO 14001 certificate.
• Waste carrier licence, if you move waste.
• Modern slavery statement, where turnover triggers it.
• Anti-bribery and equal opportunities policies.

Data and information security

• Data protection or GDPR policy.
• Cyber Essentials or ISO 27001 certificate, where the buyer asks.
• Signed data processing agreement, if you handle buyer personal data.

Financial

• Latest filed accounts or management accounts.
• Bank reference or letter, if requested.
• Turnover figures for the last two or three years.

Before you submit

1. Check every expiry date against the submission deadline, not today.
2. Confirm the insured entity name matches your trading name exactly.
3. Name an owner for each document so the next renewal has an address.
4. Write a short not-applicable note for anything you are leaving out.
5. Save the submitted set as your baseline pack for the next questionnaire.