Legal identity
- Certificate of incorporation.
- VAT registration (if applicable).
- Beneficial ownership / UBO declaration.
- Registered address confirmation.
Financial
- Bank details (verified by callback or bank letter).
- Latest set of filed accounts.
- Credit report (for tier 1 & 2 vendors).
Insurance
- Public liability certificate.
- Employers' liability certificate (if 1+ staff).
- Professional indemnity certificate (for service vendors).
- Product liability certificate (for goods).
Security & data
- Signed DPA / GDPR schedule.
- ISO 27001 or Cyber Essentials certificate (if applicable).
- Sub-processor list.
Operational
- Health & safety policy.
- Modern slavery statement.
- Anti-bribery policy.
- Named account contact.
Close-out
- Publish supplier to system of record.
- Assign internal owner for every expiring document.
- Schedule first annual review.
- Confirm first purchase order sent.
Frequently asked questions
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